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POSITION: City Administrator
DEPARTMENT: Administration
REPORTS
TO: City Council and Utilities Commission
SUMMARY
Responsible for planning, organizing,
directing and coordinating all municipal activities, including activities of the
Utilities; serves as the chief administrative officer of the City and is
responsible for the proper administration of all affairs of the City and
Utilities.
ESSENTIAL FUNCTIONS OF THE POSITION
Plans, organizes and defines the
organization of City Administration to ensure a coordinated and efficient effort
to meet the goals and objectives established by the Council, Utilities
Commission and various Boards and Commissions.
Plans, develops and implements
administrative policies, rules, regulations, and procedures.
Coordinates the administration of all
Departments and Boards and Commissions.
Directs all personnel matters as
provided by the Personnel Policies of the City and Utilities.
Develops and issues administrative
rules, policies, and procedures necessary to ensure proper functioning of all
Departments.
Prepares and submits an annual budget
to the Council; obtains input from Department Heads; and keeps Council informed
of the financial condition of the City and recommends action as appropriate.
Prepares and submits an annual budget
to the Utilities Commission, obtains input from the Public Works Director; and
keeps the Commission informed of the financial condition of the Utilities and
recommends action as appropriate.
Reviews and/or performs rate studies;
makes recommendations to Utilities Commission on rate changes for Electric,
Water and Wastewater Departments.
Manages and invests City and
Utilities funds in accordance with Council and utilities guidelines and sound
financial practices.
Attends and participates in all
Council meetings and other meetings with official bodies as directed by the
Council; ensures that all laws and ordinances are enforced; prepares agendas,
reviews meeting minutes; prepares resolutions and ordinances for the Council and
carries out Council directives.
Attends and participates in all
Utilities Commission meetings, prepares agendas, reviews meeting minutes, and
prepares resolutions, policies, etc., and carries out Commission directives.
Serves as a member of MADA; reviews
meeting agendas and meeting minutes; periodically reviews Ordinance and Bylaws
and make recommended changes; and oversees the implementation of MADA
directives.
Attends and participates in all
Ambulance and Police Commission meetings, prepares agendas, reviews meeting
minutes; prepares policies and makes recommendation for Commission and Council
approval; carries out Commission directives.
Attends other Board meetings as
necessary.
Oversees administrative portion of
all improvement projects; reviews plans and specifications, advertisement for
bid notices, contracts, pay requests, change orders, etc. returns bid bonds,
prepares assessment hearing notices, correspondence, assessment rolls,
certifications, resolutions, etc.
Administers local elections in
accordance with State and County requirements; oversees the scheduling and
training of election judges; and maintaining of election records.
Serves as “Zoning Officer” to
administer and enforce the provisions of the Zoning Ordinance and Land
Subdivision Regulations; attends Planning and Zoning Commission meetings;
reviews and recommends approval of zoning permits, variance requests,
conditional use permits, and other matters related to planning and zoning;
oversees agenda and minute preparation.
Prepares or oversees preparation of
grant and/or loan applications; administers grant and/or loan money that is
received, and prepared related reports.
Coordinates and oversees the work of
consultants hired by the Council and Utilities Commission.
Represents the City with other
governmental agencies and officials.
Oversees and manages financial and
accounting matters for City and Utilities.
Oversees preparation of information
for bond ratings, bond issues, bond offering statements, and continuing disclosure statements.
Oversees preparation of information
for annual audit and reviews reports.
Monitors operations to ensure
compliance with applicable laws, regulations, rules, policies and ordinances.
Develops long and short-range goals
and oversees their implementation.
Evaluates potential projects,
programs and services to determine feasibility and community impact and makes
recommendations to the Council and/or Utilities Commission.
Prepares and arranges for publication
of official and legal notices.
Prepares necessary easements;
coordinates easement releases and Street vacation issues.
Maintains all municipal records and
documents as required by law; prepares certified copies as requested.
Performs other duties as apparent or
assigned.
SUPERVISORY RESPONSIBILITIES
Responsible for the overall
direction, coordination, and evaluation of the City and Utilities.
Carries out supervisory
responsibilities in accordance with the City and Utilities’ policies and
applicable laws. Responsibilities include interviewing; training; planning,
assigning, and directing work; evaluating performance; rewarding and
disciplining; suspending; transferring; adjusting grievances; addressing
complaints and resolving problems of employees. Responsibilities also include
the ability to effectively recommend: hiring; promoting; demoting; and
discharging employees.
QUALIFICATION REQUIREMENTS
To perform this job successfully, an
individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE
Bachelor’s degree (B. A.) in Public
Administration or related field; three to five years related experience and/or
training; or equivalent combination of education and experience.
LANGUAGE SKILLS
Ability to read, analyze, and
interpret plans and specifications, contracts, ordinances, technical journals,
financial reports, and legal documents. Ability to prepare contracts,
ordinances, resolutions, policies, reports and correspondence. Ability to
present reports and make recommendations to Council, Utilities Commission and
other Boards and Commissions. Ability to communicate effectively both orally and
in writing with elected and appointed officials, staff, other public officials,
volunteer departments, and the general public.
MATHEMATICAL SKILLS
Ability to make arithmetic
computations using whole numbers, fractions and decimals. Ability to compute
rates, ratios and percentages. Ability to understand governmental accounting
standards and accounting standards for enterprise funds. Ability to oversee
budget preparation and administer the budget. Ability to analyze and make
recommendation on utility rates for Electric, Water and Wastewater Departments.
REASONING ABILITY
Ability to apply principles of
logical thinking to a wide range of intellectual and practical problems. Ability
to deal with nonverbal symbolism (formulas, scientific equations, graphs, etc.)
in its most difficult phases. Ability to deal with a variety of abstract and
concrete variables.
OTHER KNOWLEDGE, SKILLS AND
ABILITIES
Considerable knowledge of laws,
regulations, ordinances, etc., applicable to City government.
Considerable knowledge of budgeting,
accounting, and government financing. Considerable knowledge of government
processes, services, and planning.
Considerable knowledge of management
principles and practices as they apply to public sector management including
personnel management and organization development.
Considerable ability to plan and
analyze City operations; develop alternatives and determine the costs,
advantages and disadvantages of various alternatives.
Considerable ability to research and
prepare accurate and thorough reports. Strong communication skills.
Strong organizational skills.
Knowledge of computers and software
programs.
General knowledge of internet use,
e-mail and central faxing.
PHYSICAL DEMANDS
The physical demands described here
are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this
job, the employee is regularly required to sit; use hands to finger, handle, or
feel objects, tools, or controls; and talk or hear. The employee is occasionally
required to stand, walk, and reach with hands and arms.
The employee must occasionally lift
and/or move up to 25 pounds. Specific vision abilities required by this job
include close vision, distance vision, peripheral vision, depth perception, and
the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics
described here are representative of those an employee encounters while
performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
The noise level in the work
environment is usually moderate.
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