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TITLE: Clerk-Typist
DESCRIPTION OF WORK:
General Statement of Duties: Performs responsible and confidential
secretarial and clerical work as well as public relations and ability to operate
a computer.
Supervision Received: Works under the general and administrative
direction of the City Clerk.
Supervision Exercised: None
TYPICAL DUTIES PERFORMED
- Maintains city records including: utility and ambulance billing
statements, license information, etc.
- Receives requests, complaints, and information from the public and either
handles or transmits to the Administrator.
- Prepares and types correspondence, reports, memos, letters, ordinances,
etc.
- Assists with bookkeeping for the municipal pool.
- Researches information for projects, programs, the fire contracts, etc. as
needed.
- Assists with administration, and bookkeeping duties for grants.
- Works with collection agencies, state and county agencies, and other
municipalities to solicit and provide information.
- Completes and submits state, federal, and county forms and reports.
- Sets up and operates office computer systems for departmental reporting,
and other administrative functions.
- Assists City Clerk in processing accounts payable.
- Answers questions and responds to complaints and discrepancies with bills.
- Greets the public, provides information, answers questions, researches
files, sells licenses, and responds to complaints or refers as appropriate.
- Assists in preparing Council packets and types agendas.
- Makes deposits at bank as needed.
- Sorts and distributes mail; order office supplies.
- Makes photocopies and files as needed.
- Performs their duties as apparent or as delegated.
KNOWLEDGE, SKILLS, AND ABILITIES
- Considerable knowledge of modern office practices, procedures, and
equipment including operation of a personal computer.
- Working knowledge of payroll practices and procedures.
- Considerable knowledge of City services, operations, and procedures.
- Working knowledge of laws, rules and regulations affecting City
government.
- Working ability to type and enter information into an automated system
with speed and accuracy.
- Considerable ability to perform mathematical calculations and maintain
accurate records.
- Considerable ability to prioritize work, research files, and problem
solving.
MINIMUM QUALIFICATIONS
High school degree or equivalent with post high school
office skills training or experience.
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