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JOB
TITLE:
DEPUTY
CLERK
SUPERVISOR: CITY CLERK-TREASURER
EFFECTIVE DATE: ________
DESCRIPTION OF WORK
General Statement of Duties:
Work involves keeping accurate records of water/sewer billings, customer
service, and clerical work involving governmental accounting and reporting.
Assists the City Clerk—Treasurer in any duties as may be assigned.
Supervision Received:
Works under the general and technical supervision of the City Clerk-Treasurer.
Supervision Exercised:
None.
AREAS OF RESPONSIBILITIES OR TASKS
Attend council meetings during the absence of the City Clerk and take minutes of
the meeting.
Sign checks during the absence of the Clerk—Treasurer.
*Provide service or information to the public when requested.
*Processes bimonthly water/sewer bills; updates name and address changes; and
maintain records of customer charges.
Assist Clerk—Treasurer with payroll, payroll deductions, payroll records and
reports, etc.
Assist Clerk—Treasurer with accounts payable and receivable transactions and
posts information to journals, verifies account information and generates checks
for bill payments.
Performs duties of City Clerk-Treasurer in his/her absence.
Performs other duties when assigned by City Clerk—Treasurer or when necessary.
KNOWLEDGE, SKILLS, AND ABILITIES
*Considerable knowledge of English, spelling, arithmetic and vocabulary.
*Considerable knowledge of modern office practices and procedures, and of
standard office and accounting equipment.
Working knowledge of municipal operation and organization, or the ability to
acquire such knowledge in a relatively short period of time.
Working knowledge of city ordinances and other requirements governing municipal
operations or the ability to acquire such knowledge in a short period of time.
*Knowledge of the principles and practices of governmental accounting and
payroll administration.
*Considerable ability to communicate well, both orally and in writing.
*Considerable ability to establish and maintain effective working relationships
with other employees and the general public and to deal with public relation
problems courteously and tactfully.
*Considerable ability to operate various office equipment, including but not
limited to, computer, copier, calculators and typewriters.
*Considerable ability to enter data into a computer with accuracy.
*Considerable ability to maintain confidentiality of communications, documents,
and other matters.
*Considerable ability to operate a telephone, hear and understand callers and
respond orally with appropriate information.
*Considerable ability to read and understand computer screens and written
documents containing personnel, legal, and financial information.
*Considerable ability to use fine motor skills to operate computer keyboards.
Working ability to make decisions in accordance with established policies and
procedures.
Working ability to maintain records and to prepare reports from such records.
Note: Asterisked
items are essential to the job.
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