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Sample Policy --
Computer/Internet/E-mail Policy
Property of the Company and Permitted Uses.
The Computer/Internet/E-mail Systems (Systems) are the
Employer's property and may only be used for approved purposes. Employees
may use the Systems to assist them in the performance of their jobs.
Occasional, limited, appropriate personal use of the Systems is allowed when the
use does not: (1) interfere with the employee's work performance;
(2) interfere with any other employee's work performance; (3) unduly
impact the operation of the Systems; or (4) violate any other provision of
this Policy or any other policy, guideline or Employer standard or any federal,
state or local laws or ordinances. Use of the Systems is a privilege that
may be revoked at any time, with or without reason, with or without notice.
The Employee Has No Expectation to Privacy/The Company Has
the Right, But No Duty to Monitor.
Employees understand and agree that: (a)
Employer maintains the right, for any reason or no reason at all, and with or
without notice to the Employee, to access or monitor all documents, messages or
information created on, with or transmitted over the Systems, including Employee
E-mail and Internet usage. All such documents, messages or information
can, and likely will, be reviewed by others; (b) employees have no
expectation of privacy of any kind related to their use of the Systems or any
documents, messages or information created on, with or transmitted over the
Systems; (c) employees expressly waive any right of privacy or
similar right in the documents, messages or information created on, with or
transmitted over the Systems.
Drafting E-mail.
Employees should endeavor to make each of their electronic
communications truthful and accurate. Employees should use the same care
in drafting E-mail and other electronic documents as they would for any other
written communications. The quality of your writing will reflect upon you
and the Employer. Always to strive to use good grammar and correct
punctuation. Please keep in mind that anything created, received,
forwarded or stored on the Systems may, and likely will, be reviewed by others
and that even deleted files may be recovered.
Inappropriate Content/Prohibited Activities.
Material that is fraudulent, harassing, embarrassing,
sexually explicit, offensive, obscene, intimidating, defamatory or otherwise
unlawful or inappropriate, including any comments that would offend someone on
the basis of race, age, sex, sexual orientation, religion, political beliefs,
national origin, disability or other protected classification under the law,
shall not be sent by E-mail or other electronic communication (e.g., bulletin
board systems, newsgroups, chat groups), viewed on or downloaded from the
Internet or other online service, or displayed on or stored in the
Systems. Employees encountering or receiving such material should
immediately report the matter to the Executive Director. Employees are
reminded of the Employer's Harassment Policy and advised of its applicability to
the Systems and the matters described above.
Prohibition on Use for Other Companies.
Employees are prohibited from using the Systems for any
other business entity or employer. "Appropriate personal use,"
as stated above, does not include use for the employee's own company or use for
any other business entity.
Prohibition on Solicitation.
Employees are prohibited from using the Systems for
soliciting including, but not limited to, the soliciting of other employees.
No Violation of Copyright Laws.
Employee are reminded that information accessed,
transferred, or downloaded on the Systems may be protected under copyright
laws. Employees are prohibited form using the Systems in a way that would
violate any copyright laws.
Employee Acknowledgement.
I have read, understand and agree to comply with the
Employer's above stated Computer/Internet/E-mail Policy. I consent to the
Employer's above stated ability to access, monitor, and review, any information
inputted, accessed, received or stored on the Systems. I understand that a
violation of this Policy may result in disciplinary action, up to and including
termination, as well as the potential imposition of civil and criminal
liability. I further understand that nothing in this Policy modifies my
at-will employment relationship with the Employer.
Employee: _________________________________________________________________
Employer: _________________________________________________________________
Title: _____________________________________________________________________
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